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Payroll Fiscal Year End Deadlines

Fiscal year-end is coming and Georgia College is responsible for insuring that Payroll figures for the institution are accurately accounted for before closing-out the fiscal year  June 30, 2019. This includes making sure that all ECARS and one-time payments and any vacation, compensatory, sick, and uncompensated time is accounted for in the appropriate fiscal year. 

Being a state entity, we have to follow the USG policies and procedures which include submitting year-end balances on vacation. To ensure that expenditures are reported properly during the transition of fiscal years, we have included deadlines on receiving these items. The following deadlines are necessary to ensure that transactions are properly executed and that our payroll totals are appropriately reported.

Critical deadline/dates:

One-Time Payments and ECARS requests submitted to payroll (this means they must be submitted for processing and be received in Payroll by this day to make the payrolls):

Final BiWeekly Pay (FY19): June 13, 2019 –  for payment on June 21, 2019

Final Monthly Pay (FY19): June 14, 2019 – for payment on June 28, 2019

Vacation and Sick timecard entry for monthly employees (submitted and approved by supervisors in OneUSG Connect):

Wednesday, June 19, 2019

If you have any questions regarding the above deadlines, please contact



Allison B. Wilkinson, F.P.C, M.B.A

Assistant Director of Payroll Services



Campus Box 036

Milledgeville, GA 31061

478-445-4087 (O)

478-445-2269 (F)


Allison Wilkinson
Assistant Director of Payroll Services
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