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Reminder: Purchasing card policy changes

The State of Georgia has revised the P-card policy and procedures effective April 1, 2017. Under the new policy, there will be several new requirements that cardholders will have to follow. The biggest changes will center around how cardholders can use their P-cards. The P-card may be used as the method of payment for unplanned, non-routine and urgent point of sale purchases under $1,000 with no prior approvals necessary. Any purchases that are planned and routine under $5,000 must have approver and budget office approval “prior to purchase”. All new card requests and changes to card limits must be approved by both approver and the Vice President of Finance and Administration.

Attached you will find the dates, times and room numbers for the Changes in P-card Policy Information Sessions.  All sessions will be held in the Health Sciences Building.  If possible, let me know which date you plan on attending.  These information sessions are mandatory for cardholders and approvers.  I have attempted to offer different times to accommodate everyone. If you are unable to attend a session before April 1, please contact the Purchasing Department at 4458 before making a P-card purchase. 

If you have any questions, please feel free to email me at mark.meeks@gcsu.edu or call 4458.

Mark Meeks
Sr. Director of Materials Management and Central Services
4458
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