Rehired Retirees: Act Early, Change + Details Outlined

May, June, and July are the busiest time of year for retirement vendors (TRS, ORP, ERS). In order to avoid hiring delays, we strongly encourage you to submit Rehired Retiree Applications ASAP for any full-time and/or part-time rehired retirees that you currently employ and wish to return, or new staff or faculty needed for Summer 2023, Fall 2023, and/or Spring 2024. Summer 2024 rehired retirees may be submitted early Spring 2024.

TRS recently communicated a change in their expectations for processing rehired retirees. This change was announced via circulation to the Supervisors ListServ on November 18, 2022. To remain compliant with these amended regulations, and to keep all processing consistent regardless of retirement agency (TRS, ORP, or ERS), the following changes have been implemented:

• STAFF rehired retirees who work the full fiscal year – a single application may be submitted (July 1-June 30 if 12-month or August 1-May 31 if 10-month)
• STAFF rehired retirees who work part of the fiscal year – a single application may be submitted for the work they are expected to perform; the application dates must be within the span of the fiscal year (July 1-June 30)
• FACULTY rehired retirees who receive a full-time, limited term contract (this is extremely rare) -- a single application may be submitted (July 1-June 30 if 12-month or August 1-May 31 if 10-month)
• FACULTY rehired retirees who receive a semester-by-semester contract (ALL part-time faculty) – a single application for each semester must be submitted
  • Fall: August 1-December 31
  • Spring: January 1-May 31
  • Summer: A separate application is required for each term
    • Maymester: May 1-31
    • June: June 1-30
    • July: July 1-31

The new TRS rehired retiree expectation is aligned with our institutional part-time faculty contract schedule. If you have a part-time faculty rehired retiree, know that every contract issued and accepted will require a corresponding rehired retiree application; this includes any amendments made to credit hours and/or compensation.

Reminders:

• ALL rehired retirees are considered TEMPORARY employees and must be re-approved annually.
• NO rehired retiree can begin work until all approvals have been obtained and onboarding requirements completed. Failure to comply with this may put the rehired retiree’s pension in jeopardy.
• No rehired retiree’s compensation can exceed 49% of the compensation the individual made at the time of retirement; there are no exceptions.
• If the rehired retiree will be teaching, you are required to include the “rate per credit hour” as a separate document with the required course information; if not included, we may deny the application and ask you to resubmit with the missing information.
• Maximum FTE (full-time equivalency) for an employee is 49% (or 0.49 FTE); no rehired retiree can work more than 19 hours per week. To calculate FTE:
  • Number of hours worked per week / 40 hours in a standard work week = Accurately prorated FTE.
    • Example: Working 12 hours/week would be 12 hours worked / 40 hours in a standard work week = 0.3 FTE
    • Part-time faculty: Use the table on the PT Faculty contract to convert the number of credit hours taught to total working hours per week; do NOT calculate FTE solely based on credit hours taught.

• If you are hiring a FACULTY rehired retiree for:
  • Maymester 2023 ONLY
    • Hire Date – 05/01/2023
    • End Date – 05/31/2023
  • Maymester & June 2023
    • Hire Date – 05/01/2023
    • End Date – 06/30/2023
  • June 2023
    • Hire Date – 06/01/2023
    • End Date – 06/30/2023
  • July 2023
    • Hire Date – 07/01/2023
    • End Date – 07/31/2023
  • June & July 2023
    • You must execute 2 separate contracts since this spans 2 fiscal years – 1 for June 2023 (FY23), 1 for July 2023 (FY24)
  • Full Summer 2023 (Maymester, June, & July)
    • You must execute 2 separate contracts since this spans 2 fiscal years – 1 for Maymester & June 2023 (FY23), 1 for July 2023 (FY24)
  • Fall Semester 2023 ONLY
    • Hire Date – 08/01/2023
    • End Date – 12/31/2023
  • Full Academic Year 2023-2024: Fall/Spring
    • Hire Date – 08/01/2023
    • End Date – 05/31/2024

How to access the Rehired Retiree application:

• Unify
• GC Signatures Form (tab across top of screen toward right corner)
• Rehired Retiree Application – Human Resources