Anyone who will enter Payment Requests or approve them and has not been to training, you have one last opportunity.  Monday, February 4, from 2-3 p.m. we will conduct our last training for entering payment requests online.  On April 1, 2018, Accounting Services will no longer accept paper Check Request Forms.  Please contact Daphne Campbell to sign up for training or if you have any questions at 478-445-6093.

Today--Friday, January 18h--is the deadline for offer letter submission to Human Resources for any staff or student bi-weekly new hire or rehire starting on February 10th. Offer letter submission is the first step on the updated start date matrices for all new and rehires. All student and staff offer letters should be sent to HR before extending to them to the new hire or rehire. This helps ensure that we remain compliant with our many institutional, USG, state, and federal regulations.

The next bi-weekly start date for eligible new hires and re-hires will be February 24, 2019.

*The offer letter templates for students and staff have recently been updated and are available on the intranet for review. Please discard any old saved templates and use the current documents online. We have added an enclosure to the offer letter templates as well--a Georgia Defined Contribution Plan (GDCP) form. A recent update to OneUSG automatically enrolls employees in GDCP if they fall under a certain set of criteria. By offering this form at time we extend the offer, we will be able to identify employees who may be exempt from contributing and an exception to that default enrollment.

I’d like to extend a reminder of the Start Date Matrices we have in place for our monthly & bi-weekly paid staff and students. These matrices are in place in order to allow for adequate processing of new hire/rehire paperwork, and to ensure that your new/returning employees have all access they need on the day they are scheduled to report to work. We need all pertinent paperwork (offer letters, PAFs, etc.) prior to the effective date. Please keep these dates in mind as you consider adding/changing information such as, but not limited to:

• New hires
• Rehires
• Extending term dates
• Changing position titles
• Adding concurrent position
• Changing managers/timecard reports to

This window of time allows for processing of pre-employment background checks and drug screens (when required), review and processing of PAFs in all pertinent areas, compliance checks regarding eligibility for employment based on federal regulations, and for data entry into multiple systems to ensure all necessary access is granted.

Please be mindful of your records and adhere to the start and end dates for all employees. This ensures that we remain compliant with institutional, USG, state, & federal regulations and that we minimize any risk to the institution. If you wish to extend an employee’s original term date, please contact us prior to that date and in accordance with the respective start date matrix per the employee type.

All employees MUST meet all required clearances before they are eligible to begin work. There are no exceptions.

I have attached the February, March, & April 2019 matrices for monthly paid staff, bi-weekly paid staff, and students (all paid bi-weekly) for quick review of the upcoming months. We communicated changed to this process in October; be mindful of the revised timelines and deadlines in place. Please see the respective tabs/sheets at the bottom of the spreadsheet for each category of employee/pay schedule. If you have any questions about these dates, please don’t hesitate to contact myself or any member of the Employment Services Team.

Offer letters must be sent to employment@gcsu.edu for review & approval prior to issuing to your new hires and/or re-hires.

All PAFs should be sent to PAF@gcsu.edu for processing.

Georgia Power awarded a $10,000 grant to Georgia College’s Call Me MiSTER Program. It's part of a growing relationship with Georgia Power to support a more diverse cadre of educators, particularly black males. The money will primarily fund scholarships for MiSTERs in the program by helping offset costs for tuition and other fees associated with enrollment.

Wayne Grimes, education coordinator supervisor for Georgia Power, presented the check to Dr. Emmanuel Little, director of Call Me MiSTER and minority retention, and two students in the program on Jan. 16.

More information on the Call Me MiSTER Program is available here.

On January 30th, 2019, the Cultural Center will host a discussion with Dr. Bernard LaFayette, on Nonviolence in a Time of Civil Unrest: Yesterday and Today.

Dr. LaFayette, an original Freedom Rider, shares his powerful, harrowing, and inspirational story of six months in 1961 that changed America forever.  Dr. LaFayette will share how from May until November, more than 400 black and white Americans risked their lives, many enduring savage beatings, and imprisonment – to travel together on buses and trains journeying through the Deep South.  He will share how they intentionally violated Jim Crow Laws and were met with bitter racism and mob violence along the way, testing their belief in nonviolent activism.

Dr, Lafayette, Jr. was the co-founded the Student Nonviolent Coordinating Committee (SNCC) in 1960 with his college roommate, Rep. John Lewis, and was a core leader of the civil rights movement in Nashville, TN, and in Selma, AL, in 1965. As part of the May 17th Nashville Student Movement Ride, Lafayette endured jail time in Birmingham, riots, and firebombings in Montgomery, AL, and arrest in Jackson, MS, and jail time at Parchman State Prison Farm during June 1961. He directed the Alabama Voter Registration Project in 1962 and was appointed by Dr. Martin Luther King, Jr. to be National Program Administrator for the Southern Christian Leadership Conference and National Coordinator of the 1968 Poor People’s Campaign.

We hope you will join the Cultural Center and welcoming Dr. Bernard LaFayette, Jr. to our campus.  A Meet and Greet will take place in The HUB @Blackbridge Hall at 5:15 pm with discussion to follow in Arts & Science Auditorium at 6:00 pm.