Travel Expense Year-End Deadlines - June 14th and 16th

UPCOMING CRITICAL DEADLINES

The fiscal year-end is approaching, which means we must accurately account for the institution's financials before closing out the fiscal year June 30, 2023. This includes ensuring that any funding that can possibly lapse (go back to the state) is accounted for properly. As a state entity, we are governed by certain purchasing policies and procedures, which include deadlines for purchases of varying dollar amounts. To ensure that expenditures are properly reported during the transition of fiscal years, we have deadlines for receiving transactional items. These deadlines, as listed below, are necessary to guarantee that transactions are properly executed and that our financials are appropriately reported.

CRITICAL DEADLINES

Travel cutoff dates:        

• June 14, 2023 –Last day to submit Online Travel for reimbursement. For questions on year-end travel, please call Omega Hedgepeth at 478-445-1178 or email her at omega.hedgepeth@gcsu.edu.

• June 16, 2023 – Approved paper travel expense statements (for non-employee, encumbered or international travel) are due by 5 p.m.

Thank you for your efforts in maintaining these policies and procedures.

The Office of the Vice President for Finance & Administration