Finance & Administration

Announcement    Thursday, June 16, 2022
Please let this serve as a reminder that GCSU will observe the June 19th holiday (Juneteenth) on Monday, June 20th. During this year's session, the General Assembly passed House Bill 1335, such that upon the Governor's signature, state law would now require 13 paid holidays per year to include Juneteenth.  State agencies that already provide for 12 official paid holidays will be required to update their compliance to 13 official paid holidays. The current and future Holiday Calendars...
Announcement    Monday, June 6, 2022
As a reminder of the closing out of the Fiscal Year 2022, please be aware of the upcoming deadlines, which are necessary to guarantee that transactions are properly executed and financials are appropriately reported. UPCOMING CRITICAL DEADLINES P-Card cutoff dates: June 10, 2022 – Signed P-card statements with receipts and approvals are due in the Purchasing Department by 5 pm.   Accounting Services cutoff dates: June 10, 2022 – All petty cash requests for reimbursements are due...
Announcement    Thursday, May 26, 2022
Georgia College Senior Budget Director Josefina “Fina” Endere completed The University System of Georgia Executive Leadership Institute. The Executive Leadership Institute is a comprehensive 120-hour leadership development program facilitated by leading experts in leadership. Successful candidates enhance their leadership skills to prepare for potential high-level advancement within the USG. Georgia College Vice President for Finance & Administration Lee Fruitticher nominated Endere...
Announcement    Wednesday, May 11, 2022
As a reminder of the closing out of the Fiscal Year 2022, please be aware of the upcoming deadlines, which are necessary to guarantee that transactions are properly executed and financials are appropriately reported. UPCOMING CRITICAL DEADLINES Purchase Order cutoff dates: May 13, 2022 – Non-contract requisitions between $25,000 and $100,000 June 2, 2022– Requisitions up to $25,000, state or agency contract purchases for any amount. e-Procurement will not allow requisitions to be...
Announcement    Thursday, April 28, 2022
Fiscal year-end is approaching, which means we must accurately account for the institution's financials before closing out the fiscal year on June 30, 2022. This includes ensuring that any funding that can possibly lapse (go back to the State) is accounted for properly. As a state entity, we are governed by certain purchasing policies and procedures, which include deadlines for purchases of varying dollar amounts. To ensure that expenditures are properly reported during the transition...
Announcement    Wednesday, April 27, 2022
Please let this serve as notice that the current and future Holiday Calendars for Georgia College & State University have been updated to reflect recent decisions made by the Board of Regents to add an additional paid holiday.  During this year's session, the General Assembly passed House Bill 1335, such that upon the Governor's signature, state law would now require 13 paid holidays per year to include Juneteenth.  State agencies that already provide for 12 official paid holidays...
Announcement    Wednesday, April 13, 2022
Please be aware of a change in how mileage is reimbursed.  Anyone who is driving on Georgia College business should first contact Parking and Transportation to see if a Georgia College vehicle is available.  If a Georgia College car is available, it should be used.  If the traveler drives their own vehicle when a Georgia College vehicle is available, reimbursement will be made at the T-2 rate which is currently $.18/mile.  If no Georgia College vehicle is available, the traveler may...
Announcement    Tuesday, April 5, 2022
Fiscal year-end is approaching, which means we must accurately account for the institution's financials before closing out the fiscal year on June 30, 2022. This includes ensuring that any funding that can possibly lapse (go back to the State) is accounted for properly. As a state entity, we are governed by certain purchasing policies and procedures, which include deadlines for purchases of varying dollar amounts. To ensure that expenditures are properly reported during the transition...
Announcement    Thursday, February 10, 2022
The new state travel policy clarifies airfare purchases. “Higher class/grade tickets, such as business class, first class, and comfort are not reimbursable for domestic flights except for travel to Alaska and Hawaii. Higher grade tickets are allowable for international travel when approved in advance by the respective Agency head or designee.” All international travel, whether you are requesting a flight upgrade or not, must be preapproved before any reservations are made.  The International...
Announcement    Tuesday, February 8, 2022
Effective March 14, 2022, GCSU will be converting to the SHARE supplier database. This means that the Purchasing Department and Accounting Services will no longer be able to enter new suppliers into the system. There is a new Supplier Information Form (SIF) that new suppliers must complete to be added to the system. This same form will be used to make updates for existing suppliers. Once the form is completed you will submit it in one of two ways. If entering a requisition through...