Finance & Administration

Managers and employees,  We are excited to inform you about an important transition regarding Georgia College & State University’s payroll processing services. Currently, payroll processing is performed by a combination of GCSU’s Payroll and Human Resources staff, as well as the USG Shared Services Center. Over the remaining fiscal year, the University System is migrating all institutional payroll processing to the USG Shared Services Center, a process commonly referred to as Centralized...

Please see the following communication regarding the upcoming fiscal year-end deadlines:CRITICAL DEADLINESPurchase Order cutoff dates:April 14, 2025 – Non-contract requisitions between $25,000 and $100,000.May 1, 2025 – Requisitions up to $25,000, state or agency contract purchases for any amount.e-Procurement:Will not allow requisitions to be entered after May 1, 2025. Requisitions must be entered before 5 p.m. on May 1, 2025, in order to be processed. Requisitions must also be approved...

Monday, March 24, 1:30-3 p.m., and Monday, March 31, 10:30 a,m. until noon, we will host a travel training and open travel lab in the library, room 119. The first 30 minutes we will highlight travel regulations with updates on mileage rates and rental cars. The entire time you are welcome to work on your travel and ask specific questions the last hour. There are computers in the room, but you will need your phone to DUO in, and don’t forget your receipts! Feel free to bring your own...

Please see the following upcoming fiscal year-end deadlines:CRITICAL DEADLINESPurchase order cutoff dates:March 14, 2025 - Noncontract requisitions over $100,000. (Noncontract items are not available on state or agency contracts.)Project requests and purchases:March 14, 2025 - Requests that require scope development and/or design components (Ex. Renovation, paint, carpet, HVAC, Electrical, furniture, etc.) should be received in the Facilities Planning Office by March 14, 2025. Contractor...

Please see the following communication regarding the upcoming fiscal year-end deadlines:The fiscal year end is approaching, which means we must accurately account for the institution's financials before closing out the fiscal year on June 30, 2025. This includes ensuring that any funding that can possibly lapse (go back to the state) is accounted for properly. As a state entity, we are governed by certain purchasing policies and procedures, which include deadlines for purchases of...

Throughout the University System of Georgia, each institution is awarded 13 established paid holidays each calendar year in accordance with Board Policy 8.2.6 and state law. These paid holidays are provided to all benefit-eligible employees.Following those guidelines, the GCSU Staff Holiday Calendars are planned in advance. The 2026 and 2027 Staff Holiday Calendars have been approved by Executive Cabinet and can be found at the following link:  https://www.gcsu.edu/humanresources/holiday.Please...

Please join us in expressing gratitude to the dedicated members of our Department of Public Safety on National Law Enforcement Appreciation Day. Every day, these individuals work tirelessly to protect and serve our campus with an unwavering commitment to ensuring the safety and security of our students, employees, visitors and facilities. Their presence provides peace of mind, their vigilance keeps us secure, and their professionalism sets the standard for excellence that we constantly...

Please join us this afternoon at 3 p.m. in the Pat Peterson Room to honor Carol Ward for her extraordinary 30-year journey of dedication and leadership. We would like to celebrate her career and express our deepest gratitude for her three decades of unwavering commitment to Georgia College & State University.