Print/mailed and electronic 2023 W-2 availability 

Print/mailed 2023 W-2s: If employees did not consent to receive their 2023 W-2 electronically by the Dec. 31, 2023 deadline, they will receive their W-2 by mail on or before Jan. 31, 2024. 



Electronic 2023 W-2s are now available in OneUSG Connect. To view or download your W-2, follow these steps:

1. Log into OneUSG Connect.
2. Click the Payroll tile.
3. Click the Taxes tile.
4. Land on the View W-2/W-2c Forms page.
5. For the Tax Year 2023, click Year End Form.

Please note:  You may notice a difference in the format between the mailed version and the electronic version posted in OneUSG Connect. The information presented is the same in both, and either version can be used for tax purposes. The only exceptions are:

• W-2s available in OneUSG Connect do not include the Control Number (Box D). This number may be used for the quick population of the employee’s W-2 data in certain e-filing systems; however, the omission of this field on the electronic version should not affect the ability to file taxes.
• The mailed version of the employee W-2 now contains a truncated Social Security number format. Social Security numbers on employee mailed versions will be masked using the format XXX-XX-1234. (Note: all information reported directly to federal and state agencies still contains the full social security number as usual.)

If you have questions or concerns, please contact oneusgsupport@usg.edu.