FY2024 Year-end - Upcoming deadlines

The fiscal year-end is approaching, which means we must accurately account for the institution's financials before closing out the fiscal year June 30, 2024. 

*Upcoming deadlines*

Purchase Order cutoff dates:

• March 15, 2024 - Non-contract requisitions over $100,000. (Non-contract items are not available on state or agency contracts.)

Project requests and purchases

• March 15, 2024 - Requests that require scope development and/or design components (Ex. renovation, paint, carpet, HVAC, Electrical, furniture, etc.) should be received in the Facilities Planning Office by March 15, 2024. Contractor pricing, lead time for materials and items that require design (architectural, furniture) all take longer than in years past. If you have any questions, please contact Coby Dixon at 478-445-2541.

**Reminder About New Vendors**

• Purchasing and Accounting will need to allow four (4) weeks to validate new suppliers as we approach the year-end deadlines. The supplier information form must be completed in full by suppliers, otherwise, forms will be returned for updates.

Please use the following contact list for additional information or clarification:

• Purchase orders and P-Cards (Purchasing) – (478) 445-4458
• Petty cash (Accounting) – (478) 445-2961
• Online check request (Accounting) – (478) 445-2961
• Travel reimbursements, travel advances and year-end travel (Accounting) – (478) 445-1178
• Payroll – (478) 445-6096
• Budget Office – (478) 445-8295

Thank you for your efforts in maintaining these policies and procedures.

The Office of the Vice President for Finance & Administration